Privacy Policy
Last Updated: February 5, 2026
Your privacy is important to us. This Privacy Policy describes how we collect, use, protect, and share information when you use our services, as well as the choices available to you. Our services are intended for adults in the United States who submit information for themselves or on behalf of minors. By using our services, you agree to the practices described in this Privacy Policy.
Scope of Services (U.S.-Only)
Our services are intended for use by individuals located in the United States. We do not knowingly offer services to individuals outside the United States, and this Privacy Policy is governed by applicable U.S. law.
Information We Collect
Personal Information You Provide
When you complete forms through our services, we collect personal information necessary to prepare official documents. This may include information about you and, where applicable, your family members or dependents, such as names, dates of birth, addresses, phone numbers, email addresses, and your relationship to a child (for example, parent or guardian). We collect only the information required for the applicable forms, and all information is provided directly by you through our secure interface.
By submitting information, you represent that you are legally authorized to provide such information and to request services or submissions on behalf of the applicable individual.
Child Information
If you provide information relating to a child, such information is submitted by you as an authorized individual (such as a parent, legal guardian, grandparent, or other qualifying adult) on the child’s behalf in connection with IRS Form 4547. We do not collect information directly from children. Child-related information is used solely to facilitate account setup, filing, compliance, and related services, and is protected using the same confidentiality and security measures as adult personal information.
Payment Information
If you choose a paid service, payment details are provided at checkout. We do not store credit or debit card numbers or other sensitive payment information. Payments are processed by a third-party payment processor. We retain limited transaction information (such as transaction ID, amount, date, and email address) for receipts, billing, recordkeeping, and compliance purposes.
Usage Data
When you use our website, we collect limited technical information to operate, improve, and secure our services. This may include IP address, browser type, device information, and general interaction data (such as pages visited or features used). We may use cookies or similar technologies to remember preferences and analyze usage in aggregate. Analytics data does not include personal information entered into forms and is used solely to improve performance and reliability.
Communications
If you contact us (for example, by email or through a support form), we collect the information you provide in that communication, such as your name, email address, and message content, in order to respond to your inquiry or address issues.
How We Use Your Information
We use personal information only to operate and deliver our services, including:
Providing the Service
We use the information you provide to prepare the forms or documents you request. This may include inserting your information, and where applicable a child’s information provided by you as an authorized individual, into appropriate form fields to generate completed documents. If you use a free service, completed documents may be made available for download or delivery. If you use a paid service, we may submit or send completed forms on your behalf to designated recipients, as instructed by you. Information is used solely to carry out these requested services.
We do not provide legal or tax advice and do not act as a fiduciary or representative unless expressly agreed in writing.
Payment Processing
For paid services, we use limited payment-related information to process transactions and provide confirmations or receipts. Payment processing is handled by a secure third-party payment processor. We do not store full payment card details, and payment information is used only for authorized transactions.
Service Improvement
We may use aggregated and anonymized usage data to improve functionality, reliability, and user experience. We do not use personal information entered into forms for marketing or advertising, and we do not create profiles of individual users.
Record-Keeping and Legal Compliance
We retain information and documents as necessary to operate our services, support users, and comply with applicable legal, accounting, or regulatory requirements. Such information is kept confidential and protected as described below and is not used for purposes unrelated to service operation, security, or legal obligations.
How We Share Your Information
We do not sell or rent personal information. We share personal information only in the limited circumstances described below:
- Service Providers (Processors): We use a limited number of third-party service providers to support service operation. These providers process information on our behalf and are given access only to the information necessary to perform their functions, such as data hosting, payment processing, communications delivery, and analytics or monitoring. We rely on these providers’ published terms and policies to govern their handling of information processed on our behalf.
- Form Recipients (Your Chosen Third Parties): When you instruct us to submit or send a completed form or document to a third party, we disclose the information contained in that form solely to carry out your request. Once transmitted, the information is subject to the recipient’s own privacy and record-keeping practices. We are not responsible for the privacy practices of third parties once information is transmitted at your direction.
- Legal Requirements: We may disclose personal information where required to comply with applicable law, legal process, or lawful requests from public authorities. Any disclosure will be limited to the information legally required, and notice may be provided where permitted by law.
- Business Transfers: If we are involved in a merger, acquisition, reorganization, or sale of assets, personal information may be transferred as part of that transaction and remain subject to applicable privacy protections.
What We Don’t Do
We do not sell personal information or disclose it for third-party marketing or advertising purposes. Personal information is accessed only by our company, service providers supporting service operations, and third parties you expressly authorize. All use is limited to the purposes described in this Privacy Policy.
Data Security
We take reasonable and appropriate measures to protect personal information from unauthorized access, use, or disclosure, using industry-standard security practices.
- Encryption: Information submitted through our website is transmitted using secure, encrypted connections and stored using safeguards consistent with modern security practices.
- Access Controls: Access to personal information is limited to authorized personnel who require such access for their job responsibilities.
- Secure Infrastructure: We use reputable cloud infrastructure and hosting services that apply security practices consistent with industry standards.
- Monitoring and Alerts: We use monitoring and logging practices designed to identify potential security issues and support timely investigation and response.
- Payment Security: We do not handle or store full payment card details. Payment information is processed by a third-party processor that maintains appropriate security standards.
- Handling of Sensitive Information: To the extent highly sensitive personal information is provided outside the website (for example, through telephone communications), such information is processed solely to provide requested services and handled to limit access and exposure.
- Incident Response: While no security measures can guarantee absolute protection, we maintain procedures to identify, respond to, and address potential security incidents and provide notice as required by applicable law.
Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, including service delivery, record-keeping, and legal compliance. Retention periods vary depending on the type of information and applicable requirements. When information is no longer needed, it is deleted, anonymized, or otherwise securely disposed of. Deletion requests may be honored where lawful and feasible.
Children’s Privacy
Our services are intended for adults (18 years of age or older) who submit information for themselves or on behalf of minors. We do not permit minors to independently use our services or knowingly collect personal information directly from children. Information relating to a child is provided by an adult who represents they are legally authorized to do so and is handled solely to provide requested services and with appropriate protections.
Your Choices and Rights
Subject to applicable law, you may request access to or correction of personal information we maintain, request deletion where feasible and lawful, and exercise any additional rights provided under state privacy laws. We do not sell personal information. Requests may require verification and are handled in accordance with applicable law.
Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be reflected by revising the “Last Updated” date above. Continued use of our services after changes become effective constitutes acceptance of the revised policy, to the extent permitted by law.
Contact Us
If you have questions about this Privacy Policy, wish to exercise your rights, or have concerns regarding our data practices, please contact us at:
Email: support@americankids.org
We will review and respond to inquiries in accordance with applicable law.